Creating / Opening / Saving and Printing Document / Workbook / Presentation

Lesson Plan: Unit - 02 Microsoft Office

Subject: BELE2CFA: Computer Fundamentals And Applications
Topic of Study: Creating / Opening / Saving and Printing Documents / Workbook / Presentation
Grade/Level: Bachelor of SCIENCE

Objective: To study and demonstrate about create / open / save and print the file (Document / Workbook / Presentation)

Time Allotment: 60 Minutes

9.0 Creating / Opening / Saving and Printing Document / Workbook / Presentation

9.0.1 What is File?

• A file is a piece of information which contain several data or text, images or other kinds of information.
• A file always store in Computer system under the location of Drive / Folder / sub folder.
• Drive is a main area which has number of Folder/ Files.

Figure: 9.0.1_A An Example of Drive

• Folder is a sub unit of Drive which contains sub folder or files.

Figure: 9.0.1_B An Example of Folder

• Sub folder is a sub unit of Folder which contain others sub folder of files. 

Figure: 9.0.1_C An Example of Files

• A file has main three parts.
• Filename
• dot symbols (.)
• Extension

Figure: 9.0.1_D A parts of Filename.

• Example:

Figure: 9.0.1_E An Example for Filename of MS-Word/MS-Excel/MS-Powerpoint

9.0.2 What is Document?

• A record information in form of written, image or others is called document.
• Microsoft Word is used to create various types of documents such as letters, papers, flyers, and faxes. 
• Microsoft Word is an application software. 
• It has .doc / .docx extension. 
• It is developed by Microsoft company. 
• There are several version of Microsoft Word. 
• Exa. Ms-Word 2003 / 2007 / 2010 / 2016
• In computer system, a document is also consider as file.
• Every document has name same as filename.
• Example: Resume.doc or Resume.docx
• DOC stands for the DOCument file.
• DOCX, where X stands for XML. 

9.0.3 What is Workbook?

• A Workbook is a collection of worksheets or spreadsheets. 
• A spreadsheet or worksheet is a simply collection of rows and columns to insert data.
• by default, MS-Excel has 3 spreadsheets.

Figure: 9.0.3 An example of spreadsheet names

• Every workbook has name same as filename.
• Example: TimeTable.xls or TimeTable.xlsx
• XLS stands for the Excel Workbook file.
• XLSX, where X stands for XML.

9.0.4 What is Presentation?

• A presentation is the process of presenting a topic or subject related information in attractive format.
• A presentation contains number of slides. 

Figure: 9.0.4 A sample of Slide in Presentation

• A slide contains presentation related data, image or information. 
• Every presentation has name same as filename.
• Example: computer.ppt or Computer.pptx
• PPT stands for the Powerpoint file.
• PPTX, where X stands for XML.

9.0.5 New Document / New Workbook / New Presentation

• Way - 01
• Click on File Menu / File Tab
• Click on New Option
• Way - 02
• Press CTRL + N

9.0.6 Open Document / Open Workbook / Open Presentation

• Way - 01
• Open Microsoft Word.
• Click on File Menu / File Tab
• Click on Open Option
• Select the file name such as “Doc1” 
• Click on Open button.
• Way - 02
• Press CTRL + O.
• Click on Open Option
• Select the file name such as “Doc1” 
• Click on Open button.

Figure 9.0.6 An open dialog box in MS-Word 2010

9.0.7 Save Document / Save Workbook / Save Presentation

• Way - 01


• Click on File > Save.
• It will open a save dialog file.
• Write any file name such as “Doc1” 
• Click on Save button.


• Way - 02
• Press CTRL + S.
• It will open a save dialog file.
• Write any file name such as “Doc1” 
• Click on Save button.

Figure 9.0.7 A Save as dialog box in MS-Word 2010

9.0.8 Print Document / Print Workbook / Print Presentation 

• Way - 01
• Click on File Menu / File Tab
• Click on Print Option
• Way - 02
• Press CTRL + P

Figure 9.0.8 Print dialog box in MS - Word 2010